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High Priority Communications Form

Effective January 2025, York Technical College is implementing a new system of guidelines for college-wide and division/department communications.

College-wide notifications should focus on high-priority events that fall into one of the categories listed below. These notifications will be received by Communications and External Relations, the President’s Office, and HR and emailed to all York Technical College faculty and staff. To request a college-wide notification, please complete the form below.  

Standard communication requests that do not fall under one of the high-priority events, including YTC News submissions, should continue to be submitted through the Communication and News Request form in the Employee Portal.

Division/department communications should be directed to the appropriate supervisor and will be handled at the division/department level.

GUIDELINES FOR COLLEGE-WIDE COMMUNICATION AND DEPARTMENT/DIVISION COMMUNICATION

College-Wide Communication (handled by Communications and External Relations, the President’s Office, and Human Resources and sent by email to all faculty and staff)

  • Death of current employees – this includes full-time and part-time staff, as well as commission and foundation board members.
  • Death of former employees who had at least 3 years of tenure and left the job not more than 2 years prior to passing. Individuals who do not meet these criteria may still be recognized in the Foundation newsletter.
  • Death of former presidents, as well as former commission or foundation board members
  • Death of a child or partner/spouse of a current employee.
  • Major institutional achievements, for example significant grants, partnerships, or accreditations.
  • Retirement announcements of long-serving employees with 10 or more years of service.
  • Launch of major college-wide initiatives or strategic plans.
  • Important policy changes affecting the entire institution.
  • Significant changes in leadership roles within the college.

Note: The introduction of new employees will continue to be communicated by HR.

Department/Division Communication (handled by the affected employee’s supervisor and sent only to members of the affected employee’s department and/or division at the discretion of the supervisor)

  • Children or grandchildren born to current employees.
  • Death of immediate family members – siblings, parents, and grandparents.
  • Death of non-immediate family members – at the discretion of the supervisor.
  • Death of former employees who are still known and remembered within the department or division. (At the discretion of the supervisor)
  • Health challenges, such as major illness or accidents, only if the affected employee has given explicit consent to share this information. This includes updates on their status and any support initiatives organized by the division.
  • Promotions or role changes within the division.
  • Department-specific achievements or recognitions, such as awards or successful projects.
  • Departures of employees within the department or division.
  • Updates on divisional policies and procedures.